Course Scheduling

Your fourth-year schedules will be created and maintained in the online OASIS system. Your login information is your LinkBlue account information.

Course descriptions can be found in the OASIS Catalog for the UK College of Medicine. Please be sure to select the 2022-2023 academic year. 

 

THERE ARE THREE DISTINCT PHASES IN THE FOURTH-YEAR SCHEDULING PROCESS

Phase 1: Enrollment in permission-required courses

Requests for courses that require faculty permission will be submitted by students from Feb. 2 to Feb. 8, 2022. Each permission-required course has specific instructions in the course description detailing what a student needs to do to request permission for the course. Visit the Course Catalog in OASIS to view which courses require permission. Please always include the rotation period you are requesting and offer multiple options if possible. The OASIS add/drop function is not used during this phase. Rather, you need to follow the directions in the course descriptions.

No course placements will be made prior to the Feb. 8 deadline. After Feb. 8, course directors will have until Feb. 15 to select students for requested rotations and for department education coordinators to register those students for those courses in OASIS. These courses will then be “locked in” until Phase 3 of the scheduling process.

Courses that require faculty permission are noted in the OASIS Course Catalog. Refer to the course descriptions for instructions and to know which rotation periods require permission.

Phase 2: The course lottery

OASIS provides a way to match students with desired courses in a manner that is equally fair to everyone.

From Feb. 10 to Feb. 24, you will create a list in OASIS of your course/period preferences. The lists will be in the order of your priorities, and you may list as many options as you like.

To increase the likelihood of getting a very high-priority course, your list should contain that course in multiple rotation periods at or near the top of the list. For example, if you want to take DR 850 Elective: Diagnostic Radiology early in fourth year, your lottery list should start with that course in the preferred rotation period, say the second period. Then that same course should be listed in the first period and the third period. This maximizes the chances that you will get that course in the lottery, if not in the first choice of rotation periods, then in one of the others. The OASIS lottery will not enroll you in the same course twice.

Each student’s course list must include all graduation requirements. The exception is MD 840 Transition to Residency; this course will automatically be added to your schedule in Period 11.

You should not list any courses for rotation periods in which you were enrolled in permission-required courses as those courses are “locked in” during this phase.

There is no advantage to submitting a course list earlier rather than later, as long as it is submitted by the deadline of 11:59 p.m. on Feb. 4, 2022.

Your list should include all of your preferences and an ample number of back-up options. You should have at least 25-30 courses on your list to increase the likelihood that you will have a complete schedule once the lottery has been run. If you are placed in multiple permission-required courses, your lottery list does not need to be as long.

OASIS will run a lottery using an algorithm that will match students with their preferred courses in an equitable manner. The registrars and deans of Student Affairs will review the results of this lottery. If any student’s schedule does not meet graduation requirements at this point, the registrars will work with that student to complete the schedule.

Phase 3: Waiting lists and schedule changes

Starting March 14 (tentatively) you will be notified that you are now able to log in to OASIS and place yourself on waiting lists for any courses that are full and do not require faculty permission. You will also be able to make changes to your schedules. Registration windows will be assigned if necessary and you will be informed via email when you can access OASIS for schedule changes and waiting lists.

Students will remain on the waiting list until another student drops the course and creates an opening. Department education coordinators will contact wait-listed students when spaces open in courses.

When a student makes a schedule change, the process will depend on the circumstances: 

  • If the course has an opening and does not require faculty permission, you may register for the course and drop the course you had in that registration period. OASIS will not allow a student to register for two courses in the same period, so you need to drop one course before adding another. You can “reserve” a course for a limited amount of time to allow time to drop the other course. OASIS will notify you of the amount of time you have to complete the process.
  • If the course does not have an opening and does not require permission, you may register for the waiting list.
  • If the course requires permission you should email the course contact to let her/him know you would like to take the course, and provide the information requested in the course description. If you qualify for the course you will be placed on the waiting list or accepted into the course.

Deadlines for Schedule Changes

All courses have a drop/add deadline of 30 days prior to when the course begins.

Each set of schedule changes must leave all graduation requirements intact. If you drop a required acting internship or elective, you need to add one to your schedule at the same time. You must always have eight courses in your schedule including the Transition to Residency course.  Courses for which you are wait-listed do not apply.

If a student’s schedule is found to be missing any graduation requirements, the student will be notified via email and must remedy the deficiency immediately.  If a student does not resolve the problem within 72 hours, or allows her/his schedule to become deficient again, this may constitute a professionalism issue and may be brought before the Professional Code Committee and/or the Student Progress and Promotions Committee.  Sanctions for a pattern of unprofessional behavior may range from required remediation activities to delay in graduation and even removal from the Match.

Students may view their schedules in OASIS at any time. 

All schedules must provide breadth of perspective through experiences in a variety of clinical settings. Your schedule may not have more than five courses in one department.

Advising Requirement 

Students must have their schedule approved by a designated faculty member. Sumbit the schedule approval Qualtrics form to have your schedule approved. This does not limit any changes you make after approval. The schedule is not locked after this step.

DEADLINE: May 1, 2022. 

Payment of Tuition 

Tuition payment is due no later than Aug. 22, 2022 for the fall semester and Jan. 22, 2023 for spring semester. These deadlines apply regardless of where a student might be completing a rotation. Tuition unpaid by the deadline will incur interest charges per university regulation.

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