SAP Standards

Satisfactory Academic Progress Policy for Financial Aid Eligibility

Federal law and regulations require all students receiving financial assistance from federal Title IV funds maintain satisfactory academic progress. The following policy presents the standards adopted by the University of Kentucky College of Medicine. The policy applies to all students receiving federal financial assistance.
The academic requirements for the MD degree include the satisfactory completion of the curriculum designated by the faculty and approved by the University. The progress of each student working toward an MD degree is monitored carefully and at regular intervals by the Student Progress and Promotions Committee (SPPC).
Course Load
  • Due to the oversight of student progress by SPPC, a student enrolled in a curriculum approved by SPPC shall be considered to be making satisfactory academic progress toward the MD degree.
  • A student enrolled for a minimum of half of the required full-time course load (a minimum of 18 hours per academic year) shall be deemed a full-time student for financial aid purposes.
  • A student enrolled for less than one-half of the required full-time course load for any given semester shall be considered a part-time student.

Standards of Progress 
Maximum time frame for financial aid eligibility
  • The normal time for completion of required course work is four academic years; however, a student may require additional time due to academic pursuits, or academic or personal difficulties. In such circumstances, SPPC may establish a schedule for that student which departs from the typical. The maximum time frame for financial aid eligibility shall be six years of study (12 semesters). Additionally, the student must complete the first two years of the curriculum by the end of the third year after initial enrollment. SPPC will monitor the progress of each student at the conclusion of each academic year to determine the student is making sufficient progress in meeting the time limits as specified.
  • A student may be granted a leave of absence for a variety of reasons. The period of time for which the student has been approved leave shall be excluded from the maximum six-year determination.
Minimum quality standard

Leave of Absence (LOA)
All LOA requests are approved by SPPC and are for a maximum time period of one year per request. The following categories of leave may be approved:
  • Academic Leave of Absence: A student may be granted a leave of absence for educational purposes, i.e., combined MD-PhD, Pathology Fellowship, Research Fellowship, etc.
  • Medical Leave of Absence: Illness or serious injury may disrupt or impede a student's progress. A student who is absent for more than 10 days must secure a medical leave of absence.
The student on leave will be enrolled in the College of Medicine, however, he/she will not be eligible for federal financial assistance until taking part in required curriculum course work.
Probation, Suspension and Reinstatement
  • A student failing to meet one or more of the standards of SPPC shall be placed on financial aid probation. The student, while on probation, may receive financial aid for one year. At the conclusion of this period, the student must have achieved compliance with each standard.
  • A student who does not achieve compliance with each standard by the conclusion of the probation period is suspended from financial aid eligibility.
  • The Financial Aid Office must notify a student of implementation of probationary status and suspension.
  • A student shall be reinstated for financial aid eligibility at such time as the student has satisfactorily completed sufficient course work to meet the standards of progress.

Right of Appeal
A student may appeal his/her denial of financial aid by submitting the basis of the appeal, in writing, to the Committee on Financial Aid, College of Medicine. Appeals should include:

  • The reason(s) the student feels he/she should be considered to have made satisfactory progress.
  • Any mitigating or extraordinary circumstances which prevented the student from achieving satisfactory academic progress.
  • If appropriate, a statement from his/her faculty advisor and/or other faculty member.
  • Any other information that a student may feel is pertinent or helpful.

If an appeal cannot be satisfactorily resolved, it may be referred to the University Committee on Student Financial Aid or a Sub-Committee thereof.

The Director of Financial Aid shall have primary responsibility for enforcement of this policy. The Director shall provide, in writing to each student, a copy of this policy at the time of initial enrollment. The Director shall ascertain, at the time of each disbursement of funds and prior to certification of financial aid, that the student is in compliance with the Satisfactory Academic Progress Policy.
Withdrawal Policy/Title IV Refund Policy
  • Students may not withdraw from individual required courses. A student may withdraw from the College of Medicine at any time. The official withdrawal date is designated as the date upon which the registrar receives a written request for withdrawal. If a student withdraws from the College of Medicine, tuition will be adjusted as governed by University regulations, using the date of written request.
  • Funds may be required to be returned by the institution on behalf of the student who is a recipient of Title IV Federal Student Financial Aid (Ford Federal Direct, Federal Stafford or Federal Perkins Student Loans), dependent upon the date the student ceases enrollment in the College of Medicine.