Course Scheduling

Course Scheduling

Your fourth-year schedules will be created and maintained in the online OASIS system. Your login information is your LinkBlue account information.

Course descriptions can be found in the OASIS Catalog for UK COM. Please be sure to select the 2017-18 academic year. 

THERE ARE THREE DISTINCT PHASES IN THE FOURTH-YEAR SCHEDULING PROCESS

Phase 1: Enrollment in permission-required courses
Requests for courses that require faculty permission will be submitted by students from January 31 to February 10, 2017. Each permission-required course has specific instructions in the course description detailing what a student needs to do to request permission for the course. Below is the list of which courses require permission. Please always include the rotation period you are requesting, and offer multiple options if possible. OASIS is not used during this phase. Rather, you need to follow the directions in the course descriptions.

No course placements will be made prior to the February 10 deadline.  After February 10, course directors will have until February 26 to select students for requested rotations and for department education coordinators to register those students for those courses in OASIS. These courses will then be “locked in” until Phase 3 of the scheduling process.

Courses that require faculty permission in all or some rotation periods are listed below. Refer to the course descriptions for instructions and to know which rotation periods require permission.

  • ANS 850A Clerkship in Anesthesiology
  • ANS 850B Anesthesiology Acting Internship
  • ER 843 Emergency Medicine
  • ER 853 Research Elective in Emergency Medicine
  • ER 875 Pediatric Emergency Medicine
  • ER 890M Emergency Medicine Off-Site at Morehead
  • FM 850 AI in Family Medicine
  • FM 851 Clinical Clerkship in Family Medicine
  • FM 852 Interdisciplinary Approach to Sports Medicine
  • FM 854H AI in Rural Family Medicine at Hazard
  • FM 854M AI in Rural Family Medicine at Morehead
  • FM 855 Hospice & Palliative Care: A Continuum of Caring
  • FM 855M: Family and Community Medicine: Hospice & Palliative Care: A Continuum of Caring at Morehead
  • MD 855 RPLP Community Engagement Selective
  • MED 857M Pulmonary Medicine at Morehead
  • MED 858M Cardiology at Morehead
  • MED 863 Research in Internal Medicine
  • MED 870 AI in Internal Medicine
  • MED 870M Acting Internship in Medicine at Morehead
  • MED 871 Acting Internship in Critical Care Medicine (MICU)
  • MED/PED 872 AI in Med-Peds
  • MED/PED 875 Med-Peds Elective
  • MED 890M Internal Medicine Off‑Site at Morehead
  • NSG 864 Neurosurgery
  • OBG 855 Gynecology
  • OBG 890M Off-Site OB/GYN at Morehead
  • PAT 851M Pathology at Morehead
  • PED 850 NICU
  • PED 852 Pediatric Nephrology (after course lottery)
  • PED 853 Pediatric Infectious Disease (after course lottery)
  • PED 854 Pediatric Gastroenterology (after course lottery)
  • PED 859 Pediatric Acting Internship
  • PED 870 Pediatric Cardiology (after course lottery)
  • PED 871 Pediatric Endocrinology (after course lottery)
  • PED 876 Genetics (after course lottery)
  • PED 878 PICU
  • PED 879 Adolescent Medicine (after course lottery)
  • PED 885 Pediatric Pulmonology (after course lottery)
  • PED 888 Pediatric Hematology/Oncology (after course lottery)
  • PED 890M Community Pediatrics at Morehead
  • PED 999 Legislative Advocacy (after course lottery)
  • PM 841 Preventive Medicine
  • PM 852 Research in Preventive Medicine
  • PSC 841A Adult Psychiatry, Inpatient, Acting Internship
  • PSC 841B Consultation-Liaison/Emergency Psychiatry
  • PSC 876 Triple Board
  • RM 850 Radiation Oncology
  • RM 850M Radiation Oncology at Morehead
  • SUR 851 Orthopaedic Surgery
  • SUR 853 Acting Internship in Otolaryngology
  • SUR 854 Urology
  • SUR 855 Plastic Surgery
  • SUR 862A General Surgery: Oncology
  • SUR 862M General Surgery: Morehead
  • SUR 866 Research in Surgery
  • SUR-870 - Elective in Hearing/Audiology

Phase 2: The course lottery
OASIS provides a way to match students with desired courses in a manner that is equally fair to everyone.

From March 6 to 17, you will create a list in OASIS of your course/period preferences. The lists will be in the order of your priorities, and you may list as many options as you like.

To increase the likelihood of getting a very high-priority course, your list should contain that course in multiple rotation periods at or near the top of the list. For example, if you want to take SUR 869 Acting Internship in Trauma ICU early in fourth year, your lottery list should start with that course in the preferred rotation period, say the second period. Then that same course should be listed in the first period and the third period. This maximizes the chances that you will get that course in the lottery, if not in the first choice of rotation periods, then in one of the others.  The OASIS lottery will not enroll you in the same course twice.

Each student’s course list must include all graduation requirements. The exception is MD 840 Transition to Residency; this course will automatically be added to your schedule in Period 10.

You should not list any courses for rotation periods in which you were enrolled in permission-required courses as those courses are “locked in” during this phase.

There is no advantage to submitting a course list earlier rather than later, as long as it is submitted by the deadline of 11:59pm on March 17, 2017.

Your list should include all of your preferences and an ample number of back-up options. You should have at least 25-30 courses on your list to increase the likelihood that you will have a complete schedule once the lottery has been run. If you are placed in multiple permission-required courses, your lottery list does not need to be as long.

OASIS will run a lottery using an algorithm that will match students with their preferred courses in an equitable manner. The registrars and deans of Student Affairs will review the results of this lottery. If any student’s schedule does not meet graduation requirements at this point, the registrars will work with that student to complete the schedule.

The schedules will be reviewed by the Student Progress and Promotions Committee at their April meeting. The committee will consider the total schedule in relation to past student performance. If a schedule is not approved, the student will need to develop alternate choices with the assistance of the student’s advisor, assistant dean for Student Affairs, or any faculty member designated.

Phase 3: Waiting lists and schedule changes
Starting April 3 (tentatively) you will be notified that you are now able to log in to OASIS and place yourself on waiting lists for any courses that are full and do not require faculty permission. You will also be able to make changes to your schedules. Registration windows will be assigned if necessary and you will be informed via email when you can access OASIS for schedule changes and waiting lists.
Students will remain on the waiting list until another student drops the course and creates an opening. Department education coordinators will contact wait-listed students when spaces open in courses.

When a student makes a schedule change, the process will depend on the circumstances:

  • If the course has an opening and does not require faculty permission, you may register for the course and drop the course you had in that registration period. (OASIS will not allow a student to register for two courses in the same period, so you need to drop one course before adding another. You can “reserve” a course for a limited amount of time to allow time to drop the other course. OASIS will notify you of the amount of time you have to complete the process.
  • If the course does not have an opening and does not require permission, you may register for the waiting list.
  • If the course requires permission you should email the course contact to let her/him know you would like to take the course, and provide the information requested in the course description. If you qualify for the course you will be placed on the waiting list or accepted into the course.

 

Deadlines for schedule changes

Each course has a restriction period during which you may not add or drop the course:

  • Off-site rotations that require preceptor placement may not be added or dropped within 60 days of the start of the rotation.
  • Visiting rotations may not be added or dropped within 30 days of the start of the rotation.
  • All other rotations may not be added or dropped within 14 days of the start of the rotation.

Each set of schedule changes must leave all graduation requirements intact. If you drop a required acting internship or off-site rotation, you need to add one to your schedule at the same time. You must always have eight courses in your schedule including the Transition to Residency course.  Courses for which you are wait-listed do not apply.

If a student’s schedule is found to be missing any graduation requirements, the student will be notified via email and must remedy the deficiency immediately.  If a student does not resolve the problem within 72 hours, or allows her/his schedule to become deficient again, this may constitute a professionalism issue and may be brought before the Professional Code Committee and/or the Student Progress and Promotions Committee.  Sanctions for a pattern of unprofessional behavior may range from required remediation activities to delay in graduation and even removal from the Match.

Students may view their schedules in OASIS at any time.

All schedules must provide breadth of perspective through experiences in a variety of clinical settings. Your schedule may not have more than four courses in one department, with the exception of Internal Medicine in which you may have five courses.

Advising Requirement 
Each student is required to seek scheduling advice from at least one faculty member in the student’s specialty interest area during the process of developing the schedule. Advisors are not assigned. You may select any regular faculty of COM to be your advisor. You may seek advice from as many others as you like. Once schedules have been approved by the Student Progress and Promotions Committee, each student will be required to print the schedule and have it signed by a faculty advisor. This signature confirms that the student sought counsel, not necessarily that he faculty advisor agrees with all of the choices. Your schedule with the signature of a faculty advisor must be turned in to the registrars no later than May 12, 2017. It may be turned in on paper or sent as an email attachment, either a scanned PDF or JPG photo. An email from your advisor to the registrars confirming that advising occurred is also acceptable.

Payment of Tuition 
Tuition payment is due no later than August 22, 2017 for Fall Semester and January 22, 2018 for Spring Semester. These deadlines apply regardless of where a student might be completing a rotation. Tuition unpaid by the deadline will incur interest charges per university regulation.

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