Your fourth-year schedules will be created and maintained in the online OASIS system. Your login information is your LinkBlue account information.
Course descriptions can be found in the OASIS Catalog for UK COM. Please be sure to select the 2019-2020 academic year.
THERE ARE THREE DISTINCT PHASES IN THE FOURTH-YEAR SCHEDULING PROCESS
Phase 1: Enrollment in permission-required courses
Requests for courses that require faculty permission will be submitted by students from February 6 to February 15, 2019. Each permission-required course has specific instructions in the course description detailing what a student needs to do to request permission for the course. Below is the list of which courses require permission. Please always include the rotation period you are requesting, and offer multiple options if possible. OASIS is not used during this phase. Rather, you need to follow the directions in the course descriptions.
No course placements will be made prior to the February 15 deadline. After February 15, course directors will have until February 22 to select students for requested rotations and for department education coordinators to register those students for those courses in OASIS. These courses will then be “locked in” until Phase 3 of the scheduling process.
Courses that require faculty permission in all or some rotation periods are listed below. Refer to the course descriptions for instructions and to know which rotation periods require permission.
|ANA-850||Elective: Applied Human Anatomy|
|ANS-852||Elective: Research in Anesthesiology|
|ANS-854||Elective: Advanced Anesthesiology|
|DR-890||Elective: Radiology Off-Site|
|DR-890M||Elective: Radiology at Morehead|
|ER-843||Emergency Medicine (Permission required blocks 1-4 ONLY)|
|ER-849||Elective: Extramural Rotation in Emergency Medicine|
|ER-890M||Emergency Medicine Off-Site in Morehead|
|FM-840||Elective: Research in Family Medicine|
|FM-849||Elective: Extramural Rotation in Family Medicine|
|FM-850||Acting Internship in Family Medicine|
|FM-851||Elective: Family Medicine|
|FM-852||Elective: Sports Medicine|
|FM-854H||Acting Internship in Rural Family Medicine in Hazard, KY|
|FM-854M||Acting Internship in Rural Family Medicine in Morehead, KY|
|FM-855||Elective: Hospice & Palliative Care|
|FM-855||Elective: Hospice & Palliative Care|
|FM-855M||Elective: Hospice & Palliative Care at Morehead|
|MD-855||Elective: Community Engagement|
|MED-849||Elective: Extramural Rotation in Internal Medicine|
|MED-856M||Elective: Nephrology at Morehead|
|MED-857M||Elective: Pulmonary Medicine at Morehead|
|MED-858M||Elective: Cardiology at Morehead|
|MED-863||Elective: Research in Internal Medicine|
|MED-865||Elective: Sleep Medicine|
|MED-870||Acting Internship in Medicine (Permission required block 1-5 ONLY)|
|MED-870M||Acting Internship in Medicine at Morehead|
|MED-872||Acting Internship in Medicine Pediatrics|
|MED-875||Elective: Ambulatory Med-Peds|
|MED-890M||Elective: Internal Medicine Off-Site at Morehead|
|MED-901||Acting Internship: Community Internal Medicine in Morehead|
|NEU-849||Elective: Extramural Rotation in Neurology|
|OBG-849||Elective: Extramural Rotation in OB/Gyn|
|OBG-901||Acting Internship: Community Obstetrics and Gynecology in Moreh|
|OPH-849||Elective: Extramural Rotation in Ophthalmology|
|OPH-851||Elective: Research in Ophthalmology|
|PAT-851M||Elective: Surgical Pathology Off-Site at Morehead|
|PED-849||Elective: Extramural Rotation in Pediatrics|
|PED-850||Neonatal Intensive Care|
|PED-852||Elective: Pediatric Nephrology|
|PED-853||Elective: Pediatric Infectious Diseases|
|PED-854||Elective: Pediatric Gastroenterology & Nutrition|
|PED-859||Acting Internship in Pediatrics|
|PED-870||Elective: Pediatric Cardiology|
|PED-871||Elective: Pediatric Endocrinology|
|PED-876||Elective: Pediatric Genetics|
|PED-878||Pediatric Intensive Care|
|PED-879||Elective: Adolescent Medicine|
|PED-885||Elective: Pediatric Pulmonology|
|PED-888||Elective: Pediatric Hematology & Oncology|
|PED-890||Elective: Community Pediatrics Off-Site|
|PED-890M||Elective: Community Pediatrics Off-Site at Morehead|
|PM-841||Elective: Preventive Medicine|
|PM-852||Elective: Research in Preventive Medicine|
|PSC-849||Elective: Extramural Rotation in Psychiatry|
|PSC-876||Elective: Triple Board Psychiatry|
|RM-850M||Elective: Radiation Oncology Off-Site at Morehead|
|SUR-849||Elective: Extramural Rotation in Surgery|
|SUR-862M||Acting Internship in General Surgery at Morehead|
|SUR-866||Elective: Research in Surgery|
|SUR-872||Elective: Outpatient Surgical Specialties|
Phase 2: The course lottery
OASIS provides a way to match students with desired courses in a manner that is equally fair to everyone.
From February 23 to March 1, you will create a list in OASIS of your course/period preferences. The lists will be in the order of your priorities, and you may list as many options as you like.
To increase the likelihood of getting a very high-priority course, your list should contain that course in multiple rotation periods at or near the top of the list. For example, if you want to take ANS 850 Clinical Clerkship in Anesthesiology early in fourth year, your lottery list should start with that course in the preferred rotation period, say the second period. Then that same course should be listed in the first period and the third period. This maximizes the chances that you will get that course in the lottery, if not in the first choice of rotation periods, then in one of the others. The OASIS lottery will not enroll you in the same course twice.
Each student’s course list must include all graduation requirements. The exception is MD 840 Transition to Residency; this course will automatically be added to your schedule in Period 11.
You should not list any courses for rotation periods in which you were enrolled in permission-required courses as those courses are “locked in” during this phase.
There is no advantage to submitting a course list earlier rather than later, as long as it is submitted by the deadline of 11:59 pm on March 1, 2019.
Your list should include all of your preferences and an ample number of back-up options. You should have at least 25-30 courses on your list to increase the likelihood that you will have a complete schedule once the lottery has been run. If you are placed in multiple permission-required courses, your lottery list does not need to be as long.
OASIS will run a lottery using an algorithm that will match students with their preferred courses in an equitable manner. The registrars and deans of Student Affairs will review the results of this lottery. If any student’s schedule does not meet graduation requirements at this point, the registrars will work with that student to complete the schedule.
The schedules will be reviewed by the Student Progress and Promotions Committee at their April meeting. The committee will consider the total schedule in relation to past student performance. If a schedule is not approved, the student will need to develop alternate choices with the assistance of the student’s advisor, assistant dean for Student Affairs, or any faculty member designated.
Phase 3: Waiting lists and schedule changes
Starting March 19 (tentatively) you will be notified that you are now able to log in to OASIS and place yourself on waiting lists for any courses that are full and do not require faculty permission. You will also be able to make changes to your schedules. Registration windows will be assigned if necessary and you will be informed via email when you can access OASIS for schedule changes and waiting lists.
Students will remain on the waiting list until another student drops the course and creates an opening. Department education coordinators will contact wait-listed students when spaces open in courses.
When a student makes a schedule change, the process will depend on the circumstances:
- If the course has an opening and does not require faculty permission, you may register for the course and drop the course you had in that registration period. (OASIS will not allow a student to register for two courses in the same period, so you need to drop one course before adding another. You can “reserve” a course for a limited amount of time to allow time to drop the other course. OASIS will notify you of the amount of time you have to complete the process.
- If the course does not have an opening and does not require permission, you may register for the waiting list.
- If the course requires permission you should email the course contact to let her/him know you would like to take the course, and provide the information requested in the course description. If you qualify for the course you will be placed on the waiting list or accepted into the course.
Deadlines for schedule changes
All courses have a drop/add deadline of 30 days prior to when the course begins.
Each set of schedule changes must leave all graduation requirements intact. If you drop a required acting internship or off-site rotation, you need to add one to your schedule at the same time. You must always have eight courses in your schedule including the Transition to Residency course. Courses for which you are wait-listed do not apply.
If a student’s schedule is found to be missing any graduation requirements, the student will be notified via email and must remedy the deficiency immediately. If a student does not resolve the problem within 72 hours, or allows her/his schedule to become deficient again, this may constitute a professionalism issue and may be brought before the Professional Code Committee and/or the Student Progress and Promotions Committee. Sanctions for a pattern of unprofessional behavior may range from required remediation activities to delay in graduation and even removal from the Match.
Students may view their schedules in OASIS at any time.
All schedules must provide breadth of perspective through experiences in a variety of clinical settings. Your schedule may not have more than five courses in one department.
Students must have their schedule approved by a designated faculty member. Send screen shot of OASIS schedule to the faculty member and copy the Registrar, Brendan McCarthy, asking for schedule approval. This does not limit any changes you make after approval, schedule is not locked after this step DEADLINE: May 1, 2019.
Payment of Tuition
Tuition payment is due no later than August 22, 2019 for Fall Semester and January 22, 2020 for Spring Semester. These deadlines apply regardless of where a student might be completing a rotation. Tuition unpaid by the deadline will incur interest charges per university regulation.